University technology, including hardware and software downloaded and installed on University computers, as well as subscriptions to cloud-based services such as file storage or other services, are subject to applicable information security and procurement policies.

Use caution when downloading and installing software. Some software may be malicious. Other software, while legitimate, may lack appropriate data security protections, or have licensing agreements that contain impermissible terms and financial obligations. Downloadable software products and cloud services may result in one-time or recurring costs that could potentially lead to expensive licensing violations. An example is when a base pack is free, but an extension pack requires the purchase of a license. Other examples include cloud-based services that offer “free” limited services until a certain threshold is reached.

To avoid inadvertently obligating your department for payment of unintended costs, be wary of clickthrough licensing agreements (digital prompts that ask you to accept or decline a policy or contract before granting access to a software product or service). Agreements for seemingly free services can potentially create a financial obligation for the University or pose a risk to data security. Such agreements may constitute contracts that are subject to appropriate review and approval.

If you have questions about software installations or cloud-based services, please consult with your LSP or contact the Service Desk via email or by telephone at 901.678.8888.