Year: 2022

Nudges in Navigate

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The campaigns feature in Navigate has something called Nudges. This “nudge”  is an email reminder that will go to your advisees who have not yet scheduled all appointments. During my time in CCFA, I would set my appointment limit 3 in order to allow for no shows and cancellations. This is not the best practice.

Instead, if a student is marked as No Show or Cancels an appointment, they will be allowed to reschedule using the campaign link. There is no need to allow for 3 appointments to account for no shows/cancellations.

I believe the nudges will continue to go to all students who have not scheduled all appointments. So if you leave the campaign for 3 appointments, those who have only scheduled 1 or 2 appointments would still get the nudges.

Only allow for 1 campaign appointment and just be sure students who don’t show up are marked as No Show or their appointment is marked as Cancelled if they let you know in advance that they won’t be attending.

CARES Recap

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Center for Academic Retention and Enrichment Services, CARES Recap

 

History

Students who are on probation or returning from suspension are strongly encouraged to meet with a CARES representative. In the past, this office had a negative stigma as a place where students are sent when they are in trouble.

 

Rebranding

The CARES office is rebranding itself to be a safety net for students a risk. They want to help students be successful. Please encourage your students who are on probation or returning from suspension to work with them.

 

Academic Status

There are four academic statuses.

  1. Warning
  2. Probation
  3. Suspension
  4. Good Standing

Student on probation or (returning from ) suspension are encourage to meet with a CARES represnt

 

Mission

CARES has a three-fold mission:

  1. Increase retention and graduation rates
  2. Maximize ACAD success components by connecting students to resources
  3. Help students identify and overcome personal challenges through intrusive advising

 

Meeting with CARES

Students meet with a CARES representative bi-weekly. The meetings cover a variety of topics such as academic accountability, notetaking, time management and other study skills.

 

Two GPAs determine a student’s standing, Term and Overall. If either GPA falls below 2.0, it will shift the academic standing. If a student has a low GPA, it may take several semesters to raise it to a 2.0. The academic status each term for this student would be Probation if the GPA is improving but still under 2.0. The term we use in the office is COP, Continuing on Probation.

 

Suspension

When you see this term on the transcript or UMDegree it means “Returning from” Suspension. The first-time suspension occurs, the student must sit out for one term, the second time, the student is out for one year, the third time, the CARES committee will review the file and make a decision if the student can be readmitted or not. This is a case-by-case basis. Every student has the option to appeal their suspension.

 

SAP, Satisfactory Progress Appeal

This is a financial aid process. Students violate the terms of SAP if they receive the following grades:

W – Withdrawals

I – Incompletes

F – F grades

Students have three SAP appeals before they are no longer eligible for financial aid.

 

ACAD 2200, Probation First Time

Student with the academic status of Probation First Time or P1 are required to complete the online, zero credit, self-paced ACAD 2200 course. There are six modules which focus on skills necessary to be successful in college. The P1 academic status is the step between warning and suspension.  All P1s are encouraged to attend coaching sessions.  Students with earned hours 0-59 and on Academic Warning will see Dr. Meghan Pfeiffer in Academic Coaching for Excellence (ACE). Student with 60 or more earned hours will see Ms. Cathy Horton in CARES.

 

Notes

The CARES office puts notes in Navigate.

 

Early Alerts

If you as the advisor have address the early alert with your student and it has been resolved, you are welcome to close the case.

Missing Transfer Work? Slate Access

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Any time a transfer course is missing from a student transcript, take the following steps:

  1. Check the Materials Tab in Slate to see if the transcript has arrived
    1. Need access to Slate? Here is the form: https://www.memphis.edu/admissions/pdfs/request_access_slate_or_onbase.pdf
    2. Slate website: https://apply.memphis.edu/manage/
  2. Email the Admission Analyst to request to have the work posted. This list is constantly updated to check with the CAS Dean’s office to make sure you have the most current list.              Analyst Alpha Breakdown-5-1-22
  3. Example email to Analyst is below. Note: If you are looking for a specific course, list the transfer course and title, ex. POLS 1010, Intro to Political Science

Email Subject: Student Name U00000000

Dear Analyst,

When you have a moment, would you please post transfer credit from Columbia State Community College from the Spring 2021 semester?

Thank  you.

 

 

AAN Meeting Oct 19, 2022 Tiger Smart Start

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AAN Recap

Topics Discussed:

  1. Center for International Educational Services presentation – Bethany Purdunte, blprdnte@memphis.edu
  2. Tiger SmartStart – Amanda Lowe, alowe5@memphis.edu, FAQs https://www.memphis.edu/auxiliary/smartstart.php

PowerPoint Presentations

Recording

 

Center for International Educational Services presentation – Bethany Purdunte, blprdnte@memphis.edu

Serve only F-1 Visa students

  • Must be registered for 12 hours for undergrad
  • Must be registered in 9 hours for grad
  • Can take ONLY 1 online course per semester unless otherwise approved due to course offerings.

Work Options

  • Students attending with an F-1 Visa can work on campus up to 20hrs per week
  • F-1 visa students CAN do an internship. As long as they receive academic credit for the experience, they can work off site! CPT/OPT Program (slide 6 for link to law and description)

Health Insurance

  • F-1 Visa holders must have insurance, the IES team assists students. If you advise an international student that has a hold due to insurance, refer the student to the Center for International Services to get it resolved.

Tiger SmartStart – Amanda Lowe,General Manager, Certified Textbook Trainer. ​Phone: (901) 678-2011 Ext 3976

Tiger Smart Start will go into effect for Spring 2023. The $24 per credit hour is a rental fee. Students will return the books at the end of the semester. At that point, they will have the option to buy the books. Full time students now only spend $360 based on 15 credit hours.

All students are automatically enrolled. Students must choose to opt out and should speak with their advisor to see if this is the best chose for them. Student cannot cherry pick the books. It’s either all in our all out. Jan 27 is the last day to opt out.

Student can make choices or delivery method of opt out beginning 30 days prior to the start of classes.

Student will follow 5 steps:

  1. Register for class
  2. Verify materials
  3. Select fulfillment methods
  4. Receive materials –
    1. Students decides how they want to receive the materials, either pick them up from the book store or have them mailed to their house.
    2. Access codes will be automatically loaded to Canvas
  5. End of term: Return Materials

Summer 2023 NSO Dates

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You can begin planning for Summer NSO. Our college will see transfer students. Those dates are attached and posted below. I will continue to send you the lists of students how have been newly admitted. It desirable to get them advised prior to the NSO date.

Transfer Orientation is May 16th and July 26th.

Lambuth NSO is July 27th (freshmen) and August 8th  (freshmen and transfer).

Summer 2023 NSO Dates_share

 

Book program – Tiger Smart Start

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Tiger SmartStart Program is a more affordable way to gather your course materials at the start of the semester. Students must register for classes like normal

  • Student are automatically enrolled once they register for classes. Students must opt out.
  • It is all or nothing. Students cannot pick and choose classes.
  • there is a rental fee of $24 per credit hour
  • Students can choose how they want to pick up their books, either in person at the book store or have the books mailed. Digital materials will be delivered in the students’ Canvas.
  • Contact alowe@bncollege.com with questions

 

 

 

CARES Withdrawal Workshop – Fall 2022

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The last day to withdraw from a full session course is Oct 14th. To help students make an informed decision, the CARES office is hosting a virtual workshop on Oct 12th and 13th. The times and passcodes are listed in the attached flyer. You are also welcome to attend as an advisor.

Whenever students withdraw, strongly encourage them to speak with the Financial Aid office as there may be negative implications that may affect future financial aid eligibility. A financial aid representative will be at this workshop.

 

UMDegree Manual

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All advisors are required to use UMDegree for academic advising. If you are not sure how to read it, this manual is for you. It gives an explanation of each of the fields so that you can better explain them to your students and better determine the course schedule for the next semester.

Remember to always include notes like the list of classes the student will take next semester or any substitutions. The dean’s office will enter any substitutions in UMDegree but a note from the advisor should be listed first.

UMdegree_introduction

 

UMDegree: What if Function

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The What if Function on UMDegree allows you to preview a program change before you decide to make it official.  Some examples of program changes would be updating or back dating the catalog, changing or adding a major or minor. The What if function allows both you and the student to see the remaining course requirements and if any previously taken courses will apply to the new major or minor. For advisors, this is helpful is determining whether or not to move a student to a new catalog.

Here is the link to the video: https://youtu.be/e9R0PM2Jro8