UMDegree Manual

All advisors are required to use UMDegree for academic advising. If you are not sure how to read it, this manual is for you. It gives an explanation of each of the fields so that you can better explain them to your students and better determine the course schedule for the next semester.

Remember to always include notes like the list of classes the student will take next semester or any substitutions. The dean’s office will enter any substitutions in UMDegree but a note from the advisor should be listed first.

UMdegree_introduction

 

UMDegree: What if Function

The What if Function on UMDegree allows you to preview a program change before you decide to make it official.  Some examples of program changes would be updating or back dating the catalog, changing or adding a major or minor. The What if function allows both you and the student to see the remaining course requirements and if any previously taken courses will apply to the new major or minor. For advisors, this is helpful is determining whether or not to move a student to a new catalog.

Here is the link to the video: https://youtu.be/e9R0PM2Jro8

 

Forms for New Advisors

As a new advisor you will need access to various parts of the system. Below are a few forms that you will need.

Banner Access formhttps://www.memphis.edu/registrar/pdf-docs/forms/access-17.pdf – You and your chair will sign them form. It then needs to be sent to the office of the Registrar for processing. Currently Holliday Ridge is processing the forms.  You will need the following list of class codes to ensure you have proper access: 1, 2, 3, 6, 7,8, 10,11, 12

Once you get Banner access, you will then get an Advisor tab in your Memphis and you will have access to Navigate and UMDegree.

Video on how to use Banner: https://www.youtube.com/watch?v=IqBJqnqgaUU

How to Clear a Student in Banner –

How to assigned yourself as advisor –

New Post – Which systems to use

 

UMDegree – advising, which classes to take, notes specific to graduation, substitutions, transfer credit, study abroad

Navigate – Current student academic health, how is the student performing in the current semester? Alerts, progress in classes, see a list of email communication, schedule an appointment with the student

New post – Important Contacts

Mary Ewart – for issues with TN ecampus courses i.e., student cannot get in contact with the professor. mewart@memphis.edu

Dean’s office  – Rika Hudson, Director of Student Services x3374

Sample Pre-Appointment Emails to Student

Below are the pre-appointment emails advisors can send.  There is a sample for phone, Zoom, and in person.  There is also a more in-depth version for new students, like new transfers.

 

PHONE

U00000000

Hello,

Attached is your (ex. ENGL) major requirements sheet, which I’ll review with you during our phone appointment tomorrow, but please take a look ahead of time.

Also attached is a table showing the tentative English course offerings over the next few semesters.  If a box is gray, then the class is NOT offered in that particular semester. The table is divided by concentration with Literature classes on page one, and courses from the other concentrations on page two. The table also shows which classes will have WEB (online) sections, or Honors sections.

Please be sure to have access to a computer (or other device) so you can view your UofM account during the appointment.

Talk to you soon!

Best,

Advisor

(include email signature with appointment link)

 

ZOOM

U00000000

Hello,

Attached is your (ex. ENGL) major requirements sheet, which I’ll review with you during our Zoom appointment tomorrow, but please take a look ahead of time.

Also attached is a table showing the tentative English course offerings over the next few semesters.  If a box is gray, then the class is NOT offered in that particular semester. The table is divided by concentration with Literature classes on page one, and courses from the other concentrations on page two. The table also shows which classes will have WEB (online) sections, or Honors sections.

Talk to you soon!

Best,

Advisor

(include email signature with appointment link)

 

IN PERSON

U00000000

Hello,

Attached is your ENGL major requirements sheet, which I’ll review with you during our in-person appointment tomorrow in Patterson Hall, room 471, but please take a look ahead of time.

Also attached is a table showing the tentative English course offerings over the next few semesters.  If a box is gray, then the class is NOT offered in that particular semester. The table is divided by concentration with Literature classes on page one, and courses from the other concentrations on page two. The table also shows which classes will have WEB (online) sections, or Honors sections.

See you soon!

Best,

Advisor

(include email signature with appointment link)

 

FIRST APPT (like for incoming transfer)

U00000000

Hello

Since this is our first time meeting, I’m going to cover a few things to be sure you’re aware of all of your remaining requirements.  In order for us to have a productive and informative advising meeting, please do the following BEFORE we speak:

  • Familiarize yourself with UMdegree, a degree audit tool that keeps track of your degree requirements.  To access UMdegree, go to your MyMemphis portal at https://myuofm.memphis.edu, then click the “Student Pages” tab at the top. Select “My degree” from the drop down menu. On the next screen, left side, you’ll see the word/icon “UMdegree”, click on that. When UMdegree opens, click on “Worksheets” on the left side to refresh the information.
  • Review the attached documents:
    • your requirements sheet for English with a concentration in ______.
    • a table showing the English course offerings in Fall (and the next few semesters).  If a box is gray, then the class is NOT offered in that particular semester. The table is divided by concentration with Literature classes on page one, and courses from the other concentrations on page two. The table also shows which classes will have WEB (online) sections.

Although a minor is not required, I recommend you do one because it will help you fulfill some of the hours needed to reach the 120 total hours required for the BA degree.  The list of minors is here, please take a look at your options.  If there’s a minor that you’re interested in, you could take a class for that in Fall. I only include the minor info if they have the hours to do one.

Please be sure to have access to a computer (or other device) so you can view your UofM account during the appointment.

Thanks, and I look forward to speaking with you!

Best,

Advisor

(include email signature with appointment link)