Author: Administrator

Due to changes in Microsoft’s Office 365 service, course email groups will no longer be available starting with the Summer 2025 semester. These were groups named for the course number/section/term and used for sending emails to an entire class (e.g., PSYC1030001.2023F[at]memphis.edu). Microsoft is limiting the availability of these groups, so they can no longer be used for course emails. Faculty using these groups for class communications should identify alternatives, such as Teams and Canvas messaging, to communicate with their classes as a whole. If you currently rely on these groups for class communication, we recommend switching to alternative tools such as: Microsoft Teams Canvas messaging and announcements To support you in this transition, we’ve provided helpful resources: Infographic: How to … Continue reading Course Email Groups

IT Security Awareness training is required annually for every employee and emeritus faculty member with an active account at the University of Memphis. Your training for this academic year is now available: https://www.memphis.edu/its/security/security-awareness.php Please complete your training by Oct. 31. Note this is a change from previous years in which training extended into February. Training for all current faculty, staff and emeritus account holders must be completed by the end of October 2024. If you have completed previous training by the due date within 12 months, this course takes approximately 15 minutes to complete, and you have the option to test out after … Continue reading Important changes to IT Security Awareness Training

Students, Faculty, and Staff, In March 2020, ITS promptly implemented and introduced the widely recognized collaboration software Zoom to address the urgent need for a virtual meeting platform for academics and administration. Over time, Microsoft has made substantial investments in advancing their online collaboration platform, Microsoft Teams. Following a thorough examination of budgets and feature comparisons between the two platforms, we will capitalize on our longstanding partnership with Microsoft and adopt the collaboration tool integrated into our software agreement, Microsoft Teams. Effective August 12, 2024, we will discontinue the use of Zoom. We are confident that Microsoft Teams has reached a … Continue reading Transition from Zoom to Teams

Dear Campus Community, Information Technology Services (ITS) is updating our internal processes related to password resets. The new process provides you with self-service features to reset your passwords more quickly using existing technologies that help automate the process. Additional benefits for the University include increased efficiency of our ITS Service Desk and strengthening of our information security program. Effective July 31, ITS Service Desk staff will transition to supporting the new process and will no longer have the capability to assign “temporary” passwords. For more information about this self-service feature please, see the New Password Reset Process webpage. You must have a personal … Continue reading ITS-Password Resets

Dear Campus Community, ITS recommends manually restarting or shutting down your computer and other devices at least once per week. Software and hardware vendors are constantly identifying security vulnerabilities within their products and the pace at which vendors release security updates has increased. In response to the changing security landscape, ITS (Information Technology Services) is quickening our cadence for software updates and security patches. Regularly checking for new browser versions and other app updates — and enabling automatic updates where available — is an important first step to ensuring system security. Rebooting your system often is equally necessary to protect your digital … Continue reading ITS Security Updates and Rebooting Recommendations

Dear Colleagues, The telephone system upgrade to RingCentral is underway and on schedule. RingCentral is deployed for all ITS phone extensions, Physical Plant phone extensions and the ITS Service Desk call center. The Administration Building is scheduled for migration this month. During the transition, 4-digit dialing for campus extensions will be affected. When dialing within the phone systems, 4-digit dialing is available and works as expected. This includes RingCentral extension to RingCentral extension or Avaya PBX extension to Avaya PBX extension. Dialing 4 digits between separate phone systems is not available. If your phone extension has been migrated to RingCentral, dialing the … Continue reading Ring Central Update

Skype for Business is reaching the end of life on July 31st, 2021. After this period, this application will no longer work. Microsoft Teams is the official replacement product. The same functionality and abilities available in Skype for Business are available in Teams. For documentation on how to utilize this product follow this link How to use Microsoft Teams. For assistance with this transition or general questions about Teams, please contact the ITS Service Desk online, by email, or by phone at 901.678.8888. Your Local Support Provider is also available for on-hand assistance.

BlueJeans has been our primary conference tool for faculty and staff since November 2015. While BlueJeans has served the University community well, it fell short in providing a cost-effective method that would include access for our 20K students. What’s next? To meet the need, we’ve adopted other conference and collaboration software tools like Zoom, Virtual Classroom/ Assignment, and Microsoft Teams. What do I need to do? If you have any recordings located on BlueJeans you will have to (1) move download these recordings and upload them to other supported services (OneDrive or Ensemble Video) or (2) delete the recordings from your account by … Continue reading Farewell to BlueJeans – July 30, 2021

Information Technology Services (ITS) previously notified the campus about a security incident. ITS is continuing to work with security forensics experts to identify and remediate compromised systems. Service levels are continuing to improve. As part of our remediation efforts and out of an abundance of caution, the following actions will be taken for all Universal User ID (UUID) passwords: The minimum password length will be increased to 15 characters effective March 10. All passwords must be changed March 10-31 using the iAM website. This includes all students, faculty and staff. For more information about changing your password see our How to Change … Continue reading Required Password Change