FAQ: What is the difference between petition and a email to casgraduation. Petitions are entered in UMDegree and are for general education classes only. They are answered by the Registrar office. The casgraduation email goes to the graduation analyst in the dean’s office and is for curriculum changes regarding your major (ex. major, concentration, minor, catalog, substitutions and any other question).

• Email Subject: Student Name U00000000
• Greeting: Dear CAS,

FAQ: Terms start with the year first, month, followed by a zero

• Fall: 202480, 2024 – year, 8 – August, the month the semester start, followed by a zero.
• Spring:202510
• Summer: 202550

FAQ: Assign yourself as advisor. In Banner, go to SGAADVR.  Enter the student’s u number and the term.

Video: https://go.screenpal.com/watch/cZeI2KV76V2

FAQ: Permits–  You can only for your major. If the student needs a permit from another department,  student will need email that departments to request permission. They have the right to say no as classes may be restricted to majors only or limited space

FAQ: Clearing pin – CAS+ initials, After meeting with the student, be sure to clear the student on SPAAPIN in Banner.

 

Sample Email Templates:

PHONE

U00000000

Hello,

Attached is your (ex. ENGL) major requirements sheet, which I’ll review with you during our phone appointment tomorrow, but please take a look ahead of time.

Also attached is a table showing the tentative English course offerings over the next few semesters.  If a box is gray, then the class is NOT offered in that particular semester. The table is divided by concentration with Literature classes on page one, and courses from the other concentrations on page two. The table also shows which classes will have WEB (online) sections, or Honors sections.

Please be sure to have access to a computer (or other device) so you can view your UofM account during the appointment.

Talk to you soon!

Best,

Advisor

(include email signature with appointment link)

 

ZOOM

U00000000

Hello,

Attached is your (ex. ENGL) major requirements sheet, which I’ll review with you during our Zoom appointment tomorrow, but please take a look ahead of time.

Also attached is a table showing the tentative English course offerings over the next few semesters.  If a box is gray, then the class is NOT offered in that particular semester. The table is divided by concentration with Literature classes on page one, and courses from the other concentrations on page two. The table also shows which classes will have WEB (online) sections, or Honors sections.

Talk to you soon!

Best,

Advisor

(include email signature with appointment link)

 

IN PERSON

U00000000

Hello,

Attached is your ENGL major requirements sheet, which I’ll review with you during our in-person appointment tomorrow in Patterson Hall, room 471, but please take a look ahead of time.

Also attached is a table showing the tentative English course offerings over the next few semesters.  If a box is gray, then the class is NOT offered in that particular semester. The table is divided by concentration with Literature classes on page one, and courses from the other concentrations on page two. The table also shows which classes will have WEB (online) sections, or Honors sections.

See you soon!

Best,

Advisor

(include email signature with appointment link)

 

FIRST APPT (like for incoming transfer)

U00000000

Hello

Since this is our first time meeting, I’m going to cover a few things to be sure you’re aware of all of your remaining requirements.  In order for us to have a productive and informative advising meeting, please do the following BEFORE we speak:

• Familiarize yourself with UMdegree, a degree audit tool that keeps track of your degree requirements.  To access UMdegree, go to your MyMemphis portal at https://myuofm.memphis.edu, then click the “Student Pages” tab at the top. Select “My degree” from the drop down menu. On the next screen, left side, you’ll see the word/icon “UMdegree”, click on that. When UMdegree opens, click on “Worksheets” on the left side to refresh the information.
• Review the attached documents:
  • your requirements sheet for English with a concentration in ______.
  • a table showing the English course offerings in Fall (and the next few semesters).  If a box is gray, then the class is NOT offered in that particular semester. The table is divided by concentration with Literature classes on page one, and courses from the other concentrations on page two. The table also shows which classes will have WEB (online) sections.

Although a minor is not required, I recommend you do one because it will help you fulfill some of the hours needed to reach the 120 total hours required for the BA degree.  The list of minors is here, please take a look at your options.  If there’s a minor that you’re interested in, you could take a class for that in Fall. I only include the minor info if they have the hours to do one.

Please be sure to have access to a computer (or other device) so you can view your UofM account during the appointment.

Thanks, and I look forward to speaking with you!

Best,

Advisor

(include email signature with appointment link)

Post Advising

U00000000

Dear

Thank you for meeting with me. I have cleared you to register for classes. This semester you should take the following classes:

• ENGL 1010
• MATH 1420
• CHEM 11110/1111
• SPAN 2010
• CJUS 1100

Important notes: Remember to speak with spanish@memphis.edu to request a permit while we wait for your SPAN 1020 credit to arrive from Southwest.

Registration dates:

• April 1, 2024
  + Degree Seeking Graduate
  + Honors Students
  + UofM Global Undergraduate Students
  + Veterans
  + Students registered with Disability Resources for Students (DRS)
• April 2, 2024
  + Seniors
  + CARES

• April 3, 2024
  + Juniors
  + ACAD 1100 Students
• April 4, 2024
  + Sophomores
  + Continuing Freshmen

Please contact me with any questions

Best,

Advisor

(include email signature with appointment link)